News Announcement Mass Email News Announcement Request Form The HCU News Wire: Submit News for Distribution Important InformationSupplying information through this form will be distributed to the various newsletter editors and others in charge of news distribution at HCU. Platforms that may be considered include the Campus Connections e-newsletter, the HCU Student Life e-newsletter, press releases, website blogs, website announcements, event calendars, marquees, e-newsletters, and/or The Pillars magazine. Distribution Schedule Campus Connections - Submit news by 3 p.m., Thursday for distribution the following Monday. Student Newsletter - Submit news by 3 p.m., Thursday for distribution the following Sunday. If your announcement is urgent, please submit the form below and Naomi Engel (nengel@hc.edu) in the Marketing Department to confirm receipt of the message to be distributed. If your announcement is an emergency, please contact University Police. Email Audience Group(s)Audience Group(s)If your announcement content will be different for each audience group, please send separate requests for each group. Public viewing (Everyone - including non-HCU audiences) Current students - undergraduate Current students - graduate Faculty Faculty and adjunct Staff Alumni Prospective and/or admitted students Donors and/or friends Other audience(s) not listed Other audience(s)*Describe the audience(s) if they were not listed above.Distribution DateTo be distributed on or before* YYYY dash MM dash DD ExpirationRemove from view by this date (if applicable). YYYY dash MM dash DD Sender InformationWhere should this announcement come from? (e.g. college, department, or group name)From (name)*From (email address)* Enter email Confirm email Subject / Headline*Subject must include date of event if announcing an event. For Example: New Year's Eve Event, December 31Content*Body of announcement. 4000 character limit. Use Caps and Lower Case. SUBMISSIONS IN ALL CAPS WILL BE REJECTED. Please spell check and proof your content before submitting this form!URL for Read More buttonPlease supply a URL to a webpage where someone can read more about the event and/or announcement, if available.If you have a content file or image files, you may attach them below. However, we prefer that the main message of the submission be included in the “Content” section above.Attachment (Optional)Maximum 10MB file size limit. If your file is over this size, please upload it to SharePoint and copy the link under Share settings. PDF, Word documents and JPG images preferred. We cannot accept Publisher documents. Drop files here or Select files Max. file size: 10 MB. Submitter InformationName* First Last Department*Email* Enter email Confirm email Phone Number*Please review the University's Mass Email Distribution Policy (PDF document) for details on proper use and the approval process. Please spell check and proof your content before submitting this form! Mass Email Request Form This form is intended for HCU employees who need professional design, layout or copyediting services on mass emails for 500 or more recipients. Campus Connections (employee e-news) or Student News (student e-news) are the best email platforms for internal announcements. To submit a request for either of these two, please fill out the News Announcement form instead. Submission of this form does not guarantee approval of your email request. Please allow 3-6 business days for your mass email to be created, proofed, and approved. Requester InformationYour Name*Your Department*Your Email Address* Email Sender InformationEmail FROM Name*Email FROM Address*Please provide your desired from address. Ideally this is a shared departmental email address so that multiple employees have access to replies. If you're not sure which address to use, information@HC.edu may be suitable. I wish to receive replies*If No, the reply-to email address will be noreply@hc.edu. Yes No Email REPLY-TO Address (Optional)Provide a different email address if you want readers' replies to go to a different address. This is not recommended for most mass emails. Email RecipientsMailing List* Alumni Prospective Students Admitted Students Donors/Friends Other audience not listed I have my own email list Audience Size* Less than 500 500-1,000 1,000-9,999 10,000+ Unknown Other audience not listed(Please be specific)I have my own email list (optional: you can provide this later)Please upload your contact list. Note: This field may not work on tablets. Use a computer instead.Max. file size: 100 MB.Email ContentContent Type Text Only Images and Text Subject* I want to suggest my own subject I want Recruitment Marketing to propose the subject Subject Line*This is the most important content. Readers determine whether they will open a message based on it. Please make it inviting and include the name and the date of the event, if applicable.Preview Subject Line (Recommended)This is the preview summary of the email body content, 40 characters maximum.Body TextPlease keep your content under 150 words for smartphone readers. Enter your content or upload a Word document below. For Events, please include the four Ws: who, what, when and where. We can send a "save the date" if you're unsure of where it will be located.Upload Images and/or FilesNote: This field may not work on tablets. Use a computer instead. Drop files here or Select files Max. file size: 100 MB. Read More / Registration button URLEnter the website URL where someone can read more about this announcement or register for the event.Date and TimelineEvent Date(If applicable) MM slash DD slash YYYY Email Priority* Low Medium High Send Date #1* MM slash DD slash YYYY Send Date #2(If applicable) MM slash DD slash YYYY Send Date #3(If applicable) MM slash DD slash YYYY Other InformationPlease spell check and proof your content before submitting this form! Also, please allow at least three business days for processing, or six business days for new template designs.
