Transitioning to a New Ad Astra Scheduling System
Beginning Monday, August 31, all event requests and room reservations will be submitted through the new University Master Calendar. This updated system is designed to provide a more streamlined and user-friendly scheduling experience for our campus community.
What to Expect
Early August
Faculty and staff will begin receiving access to the new system. Additional information and login instructions will be provided as access becomes available. Once we provide access, you will receive an email with your username and temporary password so you can sign in and get a chance to look around. Please continue to use the current system to schedule until the new system goes live on August 31.
August 25 – 27
The new system will be temporarily offline while we migrate and synchronize all events from our current Ad Astra system to the new calendar. During this time, event scheduling and requests will not be available. All events scheduled in our current University Master Calendar should be transferred.
Monday, August 31
The new University Master Calendar officially goes live for all event scheduling and requests.
Need Assistance?
As we transition to the new platform, we understand there may be questions. This is a brand new system for all of us, and while our University Events, Camps and Conferences department is still learning the new features as well, we are excited to learn alongside you and help make the transition as smooth as possible.
If you have any questions or would like hands-on assistance, please contact eventsintern@hc.edu to schedule an appointment. We are happy to walk you through the scheduling process and answer any questions you may have.
Thank you for your patience and flexibility as we implement this exciting new system. We appreciate your support and look forward to making event scheduling even easier for everyone!