Celebration of Scholarship Symposium

The Poster Session

1. The Poster Session will be in McNair Hall, Cultural Arts Center on Thursday, April 18 from 1pm–5:00 pm and judging will be between 5pm-6pm. The poster stands will be set up around 12:00pm to allow students to arrange their posters between 12:00pm-1pm. If a student cannot make that time to hang up their poster, then the student is encouraged to contact Dr. Cerling to make arrangements for the poster to be hung. Student do not have to be by their poster the entire time (see #3 below).
2. A stand and thumb tacks will be provided. Each stand will have one poster back and front. In addition, some tables will be available but hangable posters are preferred.
3. You may have someone present during 1pm-5pm to answer any questions about the poster and to present your work. That is when judges will make the rounds and guests will be encouraged to attend then. Professional attire is required. It is preferred that all members of the group be present.
4. Each poster will be assigned a number. Look for the number and then stick your number on your poster for easy viewing.
5. Each poster must have a title, the names of all the contributors, and the presenter’s college or school.
6. Name tags will be available at a designated table for the presenters. The name of the presenter(s) and the presenters’ college must be written on the name tag.
7. Awards will be given and the winners will be notified via email after the celebration. At least one judge will be assigned to be present for your presentation.
8. NOTICE: Students must remove their posters from the Display Session by 9:00 pm on Thursday, April 18. Please leave the orange poster number card on the table when you remove your poster. Posters that are left after that time can be found in Dr. Cerling’s office (Brown 289).

The Oral Session

1. The Paper Presentation Sessions will be held on Thursday, April 18 from 1pm–5:00 PM (the session time may be modified depending on number of presenters) in the Morris Cultural Arts Center in the Belin Green Room. Professional attire is required.
2. Each Oral Presentation will be assigned a time slot that will be sent by e-mail to the student giving the talk. At the time technology requests will be evaluated; the use of a projector for PowerPoint will be available.
3. The Oral Presentation should not last more than 30 minutes including time for questions.
4. Each Oral Presentation must have a title, the names of all the contributors, and the presenter’s college.
5. Awards will be given and the winners will be notified via email after the celebration. At least one judge will be assigned to listen to your presentation.

The Visual/Audio Session

1. The Audio/Visual Sessions will be held on Thursday, April 18 from 1pm–5:00 PM (the session time and place may be modified depending on number of presenters) in the Morris Cultural Arts Center in Belin Chapel.
2. Each presentation/performance will be assigned a time slot that will be sent by e-mail to the student who registered their presentation. Depending on the submission the student will receive an email with details and arrangements from the Office of the Provost.
3. The audio/visual sessions should not last more than 30 minutes (the session time may be modified depending on number of presenters).
4. Each presentation must have a slide containing a title, the names of all the contributors, and the presenter’s college.
5. Awards will be given and the winners will be notified via email after the celebration. At least one judge will be assigned to be present for your presentation.

The Interactive Session

1. The Interactive Session will be held on Thursday, April 18 from 1pm–5:00 PM (the session time may be modified depending on number of presenters) in the Morris Cultural Arts Center in McNair Hall. The tables will be set up around 12:00pm to allow students to arrange and set up their interactive displays between 12:00pm-1pm. If a student cannot make that time to set up, then the student is encouraged to contact Dr. Cerling to make arrangements for the project to be set up.
2. You must have someone present during 1pm-5pm to assist with the interactive display and answer any questions about the display and to present your work. That is when judges will make the rounds and guests will be encouraged to attend then. Professional attire is required. It is preferred that all members of the group be present.
3. Any additional arrangements for the interactive display (technology use, permissions, etc.) will need to be actively coordinated between the student(s) submitting and the Office of the Provost.
4. Each display must have a sign with a title, the names of all the contributors, and the presenter’s college or school.
5. Each display will be assigned a number. Look for the number and then stick your number on your sign for easy viewing.
6. Name tags will be available at a designated table for the presenters. The name of the presenter(s) and the presenters’ college must be written on the name tag.
7. Awards will be given and the winners will be notified via email after the celebration. At least one judge will be assigned to be present for your presentation.
8. NOTICE: Students must remove their projects from the Display Session by 9:00 pm on Thursday, April 18. Please leave the number card on the table when you remove your project. Projects that are left after that time can be found in Dr. Cerling’s office (Brown 289).